Final Author Instructions

Important Information

The Conference Proceedings will be included in the IEEE Interactive Electronic Library (IEL) as part of IEEE Xplore. All authors who have been accepted must register for the conference and attend the conference to present their paper. Authors who do not attend the conference to present their papers, or arrange for a co-author or knowledgeable colleague to present their paper in the absence of the primary author, will not have their paper published in the IEEE IEL and IEEE Xplore, per IEEE policy.

IEEE reserves the right to exclude a submission from distribution after the conference, including exclusion from IEEE Xplore, if the submission does not meet IEEE standards for scope and/or quality. Articles excluded from further distribution shall be archived by IEEE but shall not be indexed or appear on IEEE Xplore.

Presentation Instructions

Presentations are required in order to be published in IEEE Xplore. Please review the information below for paper presentation requirements.

Oral Lectures and Invited Talks
Each on-demand presentation will have an asynchronous Q&A/Discussion feature. Presenters are required to monitor your paper’s Q&A/Discussion to answer questions asked about your presentation. The virtual platform will be available until August 7th, but you are only required to respond to the questions asked about your paper until July 17th. All responses after July 17th are optional.

Poster Presentations
Poster presenters are required to attend both of your scheduled live poster sessions. Similar to an in-person conference, you will present your work to attendees that walk up to your poster during your scheduled sessions.


1. Register Online 

You MUST register before uploading your final paper. Papers will be included in the proceedings only if at least one author has registered and paid the registration fee by June 1, 2021. One conference registration covers two (2) papers. To guarantee inclusion in the proceedings of more than two papers, the author must pay a USD $50 surcharge for each paper in excess.  You will be required to enter your registration code prior to uploading your paper. If you need to register by bank transfer, please contact Kiana Oqueli (, EFTF-IFCS 2021 Conference Manager


2. Generate an IEEE Xplore compatible manuscript using PDF Xpress

All final manuscripts must be generated using the PDF Xpress tool.
To generate the IEEE Xplore compatible PDF file of your paper, follow these steps:

  1. Create your IEEE PDF eXpress account:
  2. Conference ID: 52194X
  3. The first time you access the system, please follow the link to new user. Please note that in order to access the service, you need to allow the use of cookies from the PDF eXpress web site. Once you have registered as a new user:
    1. Upload the source file (containing your paper) for conversion.
    2. Receive by e-mail the IEEE Xplore-compatible PDF of your paper.

3. Upload your Xplore compatible PDF manuscript to Epapers

  1. Log in at https:
  2. FINAL SUBMISSION IS OPTIONAL. If you intend to publish a paper in the proceedings, you will need to meet all requirements and deadlines outlined in this acceptance notification.
  3. If you do not intend to submit a full paper, but still wish to have your short (2 page, abstract) paper published in IEEE Xplore, you will still be required to perform Xplore compliance, re-upload your 2 page abstract, and file a copyright release.
  4. If you do not intend to publish anything associated with this meeting, please log into your author account, click the edit icon under your paper ID, and respond “NO” to the question: “Do you intend to submit a full final paper for publication?”
  5. Your completed IEEE copyright release must be filed by Aug 2, 2021 23:59 (UTC -0700). After logging into your author account, click the red “X” in the copyright column of your accepted paper & follow on-screen instructions. This will begin the digital filing process for your copyright release.
  6. Your full paper in PDF format must be submitted no later than Aug 2, 2020 23:59 (UTC -0700) at this web site: Your paper must comply with the specifications outlined on the web site. Due to publication deadlines, no time extensions will be granted.

NOTE: checking your PDF file for compliance and submitting your final paper for publication are two separate procedures. After using the IEEE PDF eXpress system for file compliance, MAKE SURE to return to the EFTF-IFCS 2021 final submission web site ( and upload your compliant final submission.

IEEE Copyright
  1. Copyright release only applies to ACCEPTED papers and will begin after decision notification has been sent.
  2. IEEE copyright release is filed electronically from your author account.
  3. To start the filing process, click the red X in the copyright received column of your accepted paper.
Plagiarism Notice

Authors are reminded that plagiarism, including self-plagiarism [inclusion of author(s) generated material from previously published work], is strictly monitored by the Conference through the IEEE iThenticate tool. iThenticate compares submitted manuscripts against a database of published technical papers and web page content, and provides the Technical Program Committee with a summary report that highlights the similarity to previously published work. The Technical Program Committee will consider submissions with greater than 55% of their total content as previously published as rejected from publication in the Proceedings and IEEE Xplore.

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